Virtual road race running coronavirus

Organise a virtual race


As we all find ourselves responding to the challenge of spending more time at home and not being able to run as we would normally, there is an opportunity to embrace the world of virtual racing by creating virtual events.

A virtual event is where athletes and runners compete virtually, usually aiming to run for a specified distance or a specified timeframe over the course of the designated race window.

Race Directors and Event Organisers must ensure that runners are encouraged to follow all relevant guidance from the government, police and our sport when participating in virtual racing.

Runners should be encouraged to consider the time of day and period of time they exercise, carefully select their route, and apply social distancing to stay clear/give priority to pedestrians and people using public spaces.

Full guidance on organising a virtual race can be found in this document.

Why do I need a virtual event licence?

Insurance is still necessary for virtual events as it is not possible for an Event Organiser to contract out liability relating to any possible injury that participants may incur while taking part in a virtual event.

Virtual events and races will be covered under UKA Insurance if the organisation is affiliated to the HCAF and the race is licenced.

The race will be listed on the runbritain Race Listing Pages.

Race details (including link to race organisers website) will be added to the Powerof10/runbritainrankings fixtures list and once available, the race organisers official results URL will be published.

How do I get a virtual race licence?

To apply for your virtual race licence just complete the form here and you will be notified once your licence is approved. The virtual race licence will be linked to the account details that you enter so you must be registered as a Race Organiser on runbritain to apply for a virtual licence.

Please note that in order to introduce virtual race licencing quickly to react to the current situation, we have had to implement a few workarounds to the existing runbritain licencing system.

  • The system only accepts one date for an event and not the span of an event that can last for days or weeks. This is not an issue from a licencing perspective but does affect the online entry system and we can currently only set up online entries if the event is on just one day.
  • The automated system generates the club/commercial fee for an actual race which has to be manually changed to the virtual race price structure. Therefore, when you have added the number of race entrants to your post-race form please contact glightwood@uka.org.uk who will ensure that the correct fee (if any) is charged.

The fees associated with your virtual licence can be found here. To help support our NHS heroes, 20% of all licence fees will be donated to NHS Charities Together.